--- title: "1:1 Meetings: Sample Agenda + Template for Managers" description: You can make your one on one meetings more productive and keep your team happy. Use this agenda template to structure your next 1:1 meeting. image: https://blog.flock.com/hubfs/028.jpg --- [![Flock](https://blog.flock.com/hubfs/FlockBlog_Logo/Flockblog-v2-inverted.svg) ](https://blog.flock.com/) [![Flock](https://blog.flock.com/hubfs/FlockBlog_Logo/Flockblog-v2.svg) ](https://blog.flock.com/) × × ##### Try Flock today! 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[Is Neo Mail the Best Free Business Email Provider? Brutally Honest Review](https://blog.flock.com/is-neo-the-best-free-business-email-provider) 2. [How India works: 2020 insights from Flock users](https://blog.flock.com/india-2020-insights-flock) 3. [How we manage a globally distributed team—tips from Flock managers](https://blog.flock.com/managing-globally-distributed-team) 2 min read # 1:1 Meetings: Sample Agenda + Template for Managers ![Two colleagues in a one on one meeting using a tablet and computer](https://blog.flock.com/hubfs/028.jpg) ![028](https://blog.flock.com/hs-fs/hubfs/028.jpg?width=700&name=028.jpg) For many of us in the workplace, one on one meetings are a necessary evil to be avoided at all costs. “Awkward.” “Disorganized.” “Pointless.” 1:1s produce countless negative feelings for even the most enthusiastic employees. Having a solid, standard, and well-planned agenda can prevent that negativity - and [make your one on one meeting productive](https://hbr.org/2016/08/how-to-make-your-one-on-ones-with-employees-more-productive) and worthwhile. ## What is a one on one meeting? A 1:1 meeting is a regular dedicated sit-down between a manager and employee. One on one meetings serve to connect employees with management, where they can express their feelings, overcome obstacles, plan for the future, and ask for advice. ## Why you need 1:1 meetings Plenty of meetings in the workplace are actually time-wasters. How many times have you seen a meme that reads, “I survived another meeting that should have been an email?” The feeling is ubiquitous across all types of businesses. Often, even a team check in can be seen as pointless. But what makes this the common sentiment? It may just be that your team member feels isolated or unheard. [![Free eBook Download the Flock Guide to Improving Employee Engagement](https://no-cache.hubspot.com/cta/default/4323997/d5edff28-8418-47db-8c9f-6a192c679c35.png)](https://cta-redirect.hubspot.com/cta/redirect/4323997/d5edff28-8418-47db-8c9f-6a192c679c35) That's why 1:1 meetings are important for employees and managers alike. In a 1:1, managers can make sure employees are placing their focus where it needs to be. These meetings give a manager an opportunity to guide an employee on their professional goals to forge a stronger bond and a happy workplace. To reap this benefit, you must plan an [efficient meeting](https://blog.flock.com/how-to-run-better-meetings) by building a well-designed meeting agenda. ## How to build 1:1 meeting agenda Every one-on-one meeting should include: - Feedback - Coaching - Notes taken since the last meeting Your one on one meeting agenda should be shared prior to the meeting, giving both the manager and employee a chance to include their own [notes](https://blog.flock.com/usingflock/getting-started-notes-and-code-snippets-74bb5204b62b) and questions. Additionally, using an [AI note taker](https://tactiq.io/ai-tools/ai-note-taker) while in the meeting helps you summarise your meeting and gain deeper insight into your 1:1 meetings. Looking to optimize the time spent in your meeting? Add time blocking to your agenda to make sure your meeting stays on track and doesn’t run over. And [encourage your team members to take a no-meeting day](https://blog.flock.com/no-meeting-days) afterward so they can work uninterrupted. Here’s a one on one meeting template to build your next agenda: ## 1:1 agenda template Want a template to set up an agenda for your own one on one meetings? We’ve put one together—you can find it here: [1:1 Meetings: Sample Agenda Template for Managers](https://hubs.ly/H0t89_n0) How do you structure your 1:1 meetings? Tweet at us [@flock](http://twitter.com/flock) with your top suggestions. 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